System Administrator
IMPORTANT!
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General Configurations
Company
System administrator can create multiple companies in AirWorkz. The details are seamlessly integrated with payroll.
Note: Address and Comp. Reg. No will be reflect in Payslip without additional configuration.
Department
Department is configure and assign to employees.
Role
System administrator can create many Custom Roles to support their business processes.
Main purposes of Custom Roles:
Control Page Access
Leave/Claim Request's Approver
Email Template
Email templates are use to notify both requestor and approver when a claim requested or a leave requested.
Currently system already configured for both Leave Workflows and Claim Workflows so customer doesn't has to go through the hassle.
Access Control
AirWorkz make use of powerful ACL (Access-Control-List) framework to configure the access rules.
System already pre-configured the basic security framework.
Employee - Only access self service screens
Administrator - All Employee's screens and Administration screens
System Administrator - All Administrator's screens and Organization-wide configuration screens
Account Management
System administrator create User (click Add User) in order for them login to AirWorkz.
3 system-wide configurations can only done by system administrator.
Maintain Users
Configure Welcome Messages
Client specific extension
Welcome Message
The system will display a default Welcome Message when a customer onboard AirWorkz. A detailed guide is mentioned in the message to ensure the customer has a smooth on-boarding experience.
Once the system administrator has completed all the setups, they may replace the Welcome Messages with a Company-Wide message (e.g. Company's Vision & Mission, Values).
Welcome Messages is crucial to deliver announcement without manually inform every single employee.
Extended Fields
AirWorkz allows the customer to extend the organization's operation by creating an UNLIMITED number of custom fields and track down via the employment page.
These fields are seamlessly integrated with Payroll and automation purposes.
Attendance
Holiday
AirWorkz supports multi-country organization operation. System administrator can create multiple Holiday Sets to cater for employee entitled for holiday based on the home or host country.
Note: System administrator need to setup the holiday in an annual basis to ensure the attendance data are process correctly.
Clock Location
AirWorkz helps attendance tracking by allowing organization to create as many Clock Locations as needed. Organization save thousands of dollars by avoiding buying Finger Print machines, LAN cable and client-server infrastructures.
System administrator create new Clock Location point with following parameters
Location Code & Label
Map Longitude & Latitude
Turn on/off location validation
Radius in Meter
Shift
Shift defines the day-to-day working period.
e.g.
Working Day or Off Day
Start and End Work Time
Break Period (e.g. Lunch, Dinner)
Attendance Clocking (Range Period)
Working Hours & Breaks
A set of working Shift objects are pre-configured to facilitate system administrator to create new shift set.
Shift object will be combine into Work Schedule and it painted the cycle of work pattern in the organization.
Break Periods
Break periods are configured will not contribute to the working hours on the day. System administrator can create multiple breaks (e.g. Lunch, Dinner) to inline with company policy.
Schedule
A Schedule refers to the specific days and hours designated to an employee for paid work. It includes the details of your specific shift, including which days of the week and hours of the day you're expected to work for a company.
Maintain Schedule
System administrator create new work schedule to support various working groups.
Scenarios:
Configure grade period for Lateness Tracking
Create Work Schedule with different Work Pattern (e.g. 6 days work week)
Note: System administrator can reference the pre-configured work schedules to create new one.
Configure Shifts under Schedule Definition
By define the Effective Date in schedule, system will take it as start date of the schedule.
Note: To have a easy to maintain work schedule, best is to start a schedule definition on Monday.
Claim
Claim Type
System administrator can create multiple claim types to align with company operations. Currently there are two claim types pre-configured for references.
Maintain Claim Details
Every claim request initiated notify both requester and approver via email.
There are 4 email templates pre-configured
Request
Pending Approval
Approved
Rejected
Note: System administrator can create extended fields to further track down the request (e.g. Project, Department)
Maintain Approval Level
AirWorkz allowed unlimited level of approval by claim type. System administrator click Add to create next level of approval.
Leave
Leave Type
System administrator can create multiple leave types to align with company operations. Currently there are few leave types pre-configured for references.
Maintain Leave Details
Every leave request initiated notify both requester and approver via email.
There are 4 email templates pre-configured
Request
Pending Approval
Approved
Rejected
Maintain Leave Approval Workflow
AirWorkz allowed unlimited level of approval by leave type. System administrator click Add to create next level of approval.
Payroll
Benefit Scheme
AirWorkz helps the organization to track benefits by separate into 4 segments:
Attendance, control various daily allowances
Claim, control type of claim entitled
Leave, control type of leave entitled
Payroll, control type of earning and deduction
AirWorkz pre-configured with 4 benefit scheme for reference.
Maintain Benefit Scheme
System administrator can convert the paper form of employee benefits policy to a streamlined and automated process in AirWorkz.
By defining the scheme type (Attendance/Claim/Leave/Payroll), AirWorkz process the right policies at right moment.
Once the rules configured into system correctly, HR/administrator no longer need to process the routine manually. It saves hundred if not thousands of dollar every month!
Cell
A cell is the smallest configurable formula in AirWorkz. They are bundled inside a scheme to perform earning and deduction calculations.
Currently, they are segregated into 4 modules
Attendance
Claim
Leave
Payroll
Note: The system is pre-configured a set of working cell combination. It's STRONGLY RECOMMENDED not to change any of the settings without knowledge of programming.
Alternatively, PREMIUM customers can contact our consultant and we are willing to help.
Payslip Configuration
A pre-configured payslip available. Customer can also perform minor tweak to the payslip program (e.g. changing logo or earning items).
Payslip Generation Logic
System administrator can study payslip logic to understand how the program work. AirWorkz adopt the open-source approach as we believe it's the best way to tailor every custom needs from clients.
Payslip Generation Logic
System administrator can study payslip logic to understand how the program work. AirWorkz adopt the open-source approach as we believe it's the best way to tailor every custom needs from clients.
Payslip Cells Configuration
System administrator able to add/remove cells from the configuration grid. The configured cell will reflect in employee's payslip if they are configured correctly.
Update Payslip Logo
System administrator will have to get their hand dirty with some program patch if they preferred to replace payslip logo with their company's logo. But worry NOT! it's quite a simple task if you follow the steps closely.
Update Payslip Logo
Steps
Navigate to https://www.base64-image.de/
Upload your company logo
Wait for the upload process to complete
Click Copy Image button
Open AirWorkz Payslip Configuration page
Identify code section
// CUSTOMER REPLACE LOGO LOGIC START HERE
base64: 'data:image/png;base64,iV.......'replace the base64: '<PASTE_CODE_COPIED>'
Click Submit button
Update Payslip Logo Size
Steps
Open AirWorkz Payslip Configuration page
Identify code section
// CUSTOMER UPDATE LOGO SIZEUpdate w: 80, h: 22 (same line)
'w' - logo width
'h' - logo heightClick Submit button
Navigate to Process Payment to verify logo size
Workforce
Job Title
System administrator can create Job Title and assign to employee.
Employment Event
Events are employment progression for employees. For example Hire, Promotion, Termination. A set of standard events are pre-configured in AirWorkz.
Maintain Event Configurations
Events are seamlessly integrated with Payment Process. They allowed the payment be pro-rate correctly.