System Administrator

IMPORTANT!

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General Configurations

Company

Path: Configuration > General > Company

System administrator can create multiple companies in AirWorkz. The details are seamlessly integrated with payroll.

Note: Address and Comp. Reg. No will be reflect in Payslip without additional configuration.

Department

Path: Configuration > General > Department

Department is configure and assign to employees.

Role

Path: Configuration > General > Role

System administrator can create many Custom Roles to support their business processes.

Main purposes of Custom Roles:

  1. Control Page Access

  2. Leave/Claim Request's Approver

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Email Template

Path: Configuration > General > Email Template

Email templates are use to notify both requestor and approver when a claim requested or a leave requested.

Currently system already configured for both Leave Workflows and Claim Workflows so customer doesn't has to go through the hassle.

Access Control

Path: Configuration > General > Access Control

AirWorkz make use of powerful ACL (Access-Control-List) framework to configure the access rules.

System already pre-configured the basic security framework.

  • Employee - Only access self service screens

  • Administrator - All Employee's screens and Administration screens

  • System Administrator - All Administrator's screens and Organization-wide configuration screens

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Account Management

Path: Configuration > General > Account Management

System administrator create User (click Add User) in order for them login to AirWorkz.

3 system-wide configurations can only done by system administrator.

  • Maintain Users

  • Configure Welcome Messages

  • Client specific extension

Welcome Message

The system will display a default Welcome Message when a customer onboard AirWorkz. A detailed guide is mentioned in the message to ensure the customer has a smooth on-boarding experience.

Once the system administrator has completed all the setups, they may replace the Welcome Messages with a Company-Wide message (e.g. Company's Vision & Mission, Values).

Welcome Messages is crucial to deliver announcement without manually inform every single employee.

Extended Fields

AirWorkz allows the customer to extend the organization's operation by creating an UNLIMITED number of custom fields and track down via the employment page.

These fields are seamlessly integrated with Payroll and automation purposes.

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Attendance

Holiday

Path: Configuration > Attendance > Holiday

AirWorkz supports multi-country organization operation. System administrator can create multiple Holiday Sets to cater for employee entitled for holiday based on the home or host country.

Note: System administrator need to setup the holiday in an annual basis to ensure the attendance data are process correctly.

Clock Location

Path: Configuration > Attendance > Clock Location

AirWorkz helps attendance tracking by allowing organization to create as many Clock Locations as needed. Organization save thousands of dollars by avoiding buying Finger Print machines, LAN cable and client-server infrastructures.

System administrator create new Clock Location point with following parameters

  • Location Code & Label

  • Map Longitude & Latitude

  • Turn on/off location validation

  • Radius in Meter

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Shift

Path: Configuration > Attendance > Shift

Shift defines the day-to-day working period.

e.g.

  • Working Day or Off Day

  • Start and End Work Time

  • Break Period (e.g. Lunch, Dinner)

  • Attendance Clocking (Range Period)

Working Hours & Breaks

A set of working Shift objects are pre-configured to facilitate system administrator to create new shift set.

Shift object will be combine into Work Schedule and it painted the cycle of work pattern in the organization.

Break Periods

Break periods are configured will not contribute to the working hours on the day. System administrator can create multiple breaks (e.g. Lunch, Dinner) to inline with company policy.

Note: Psst.. PREMIUM customer, need helps on the configurations? Approach our consultant for assist, FREE!

Schedule

Path: Configuration > Attendance > Schedule

A Schedule refers to the specific days and hours designated to an employee for paid work. It includes the details of your specific shift, including which days of the week and hours of the day you're expected to work for a company.

Maintain Schedule

System administrator create new work schedule to support various working groups.

Scenarios:

  • Configure grade period for Lateness Tracking

  • Create Work Schedule with different Work Pattern (e.g. 6 days work week)


Note: System administrator can reference the pre-configured work schedules to create new one.


Configure Shifts under Schedule Definition

By define the Effective Date in schedule, system will take it as start date of the schedule.

Note: To have a easy to maintain work schedule, best is to start a schedule definition on Monday.


Note: Psst.. PREMIUM customer, need helps on the configurations? Approach our consultant for assist, FREE!

Claim

Claim Type

Path: Configuration > Claim > Claim Type

System administrator can create multiple claim types to align with company operations. Currently there are two claim types pre-configured for references.

Maintain Claim Details

Every claim request initiated notify both requester and approver via email.

There are 4 email templates pre-configured

  • Request

  • Pending Approval

  • Approved

  • Rejected


Note: System administrator can create extended fields to further track down the request (e.g. Project, Department)

Maintain Approval Level

AirWorkz allowed unlimited level of approval by claim type. System administrator click Add to create next level of approval.

Note: Psst.. PREMIUM customer, need helps on the configurations? Approach our consultant for assist, FREE!

Leave

Leave Type

Path: Configuration > Leave > Leave Type

System administrator can create multiple leave types to align with company operations. Currently there are few leave types pre-configured for references.

Maintain Leave Details

Every leave request initiated notify both requester and approver via email.

There are 4 email templates pre-configured

  • Request

  • Pending Approval

  • Approved

  • Rejected

Maintain Leave Approval Workflow

AirWorkz allowed unlimited level of approval by leave type. System administrator click Add to create next level of approval.

Payroll

Benefit Scheme

Path: Configuration > Payroll > Benefit

AirWorkz helps the organization to track benefits by separate into 4 segments:

  • Attendance, control various daily allowances

  • Claim, control type of claim entitled

  • Leave, control type of leave entitled

  • Payroll, control type of earning and deduction

AirWorkz pre-configured with 4 benefit scheme for reference.

Maintain Benefit Scheme

System administrator can convert the paper form of employee benefits policy to a streamlined and automated process in AirWorkz.

By defining the scheme type (Attendance/Claim/Leave/Payroll), AirWorkz process the right policies at right moment.

Once the rules configured into system correctly, HR/administrator no longer need to process the routine manually. It saves hundred if not thousands of dollar every month!

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Cell

Path: Configuration > Payroll > Cell
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A cell is the smallest configurable formula in AirWorkz. They are bundled inside a scheme to perform earning and deduction calculations.

Currently, they are segregated into 4 modules

  • Attendance

  • Claim

  • Leave

  • Payroll

Note: The system is pre-configured a set of working cell combination. It's STRONGLY RECOMMENDED not to change any of the settings without knowledge of programming.

Alternatively, PREMIUM customers can contact our consultant and we are willing to help.

Payslip Configuration

Path: Configuration > Payroll > Payslip Config

A pre-configured payslip available. Customer can also perform minor tweak to the payslip program (e.g. changing logo or earning items).

Payslip Generation Logic

System administrator can study payslip logic to understand how the program work. AirWorkz adopt the open-source approach as we believe it's the best way to tailor every custom needs from clients.

Payslip Generation Logic

System administrator can study payslip logic to understand how the program work. AirWorkz adopt the open-source approach as we believe it's the best way to tailor every custom needs from clients.

Payslip Cells Configuration

System administrator able to add/remove cells from the configuration grid. The configured cell will reflect in employee's payslip if they are configured correctly.

Note: Self-discovery sometimes is unproductive and tiring. Consider joining as our PREMIUM plan? Our consultant can help to configure your requirements. You save time for business-critical activities.

Update Payslip Logo

System administrator will have to get their hand dirty with some program patch if they preferred to replace payslip logo with their company's logo. But worry NOT! it's quite a simple task if you follow the steps closely.

Note: Self-discovery sometimes is unproductive and tiring. Consider joining as our PREMIUM plan? Our consultant can help to configure your requirements. You save time for business-critical activities.

Update Payslip Logo

Steps

  1. Navigate to https://www.base64-image.de/

  2. Upload your company logo

  3. Wait for the upload process to complete

  4. Click Copy Image button

  5. Open AirWorkz Payslip Configuration page

  6. Identify code section
    // CUSTOMER REPLACE LOGO LOGIC START HERE
    base64: 'data:image/png;base64,iV.......'

  7. replace the base64: '<PASTE_CODE_COPIED>'

  8. Click Submit button

Update Payslip Logo Size

Steps

  1. Open AirWorkz Payslip Configuration page

  2. Identify code section
    // CUSTOMER UPDATE LOGO SIZE

  3. Update w: 80, h: 22 (same line)
    'w' - logo width
    'h' - logo height

  4. Click Submit button

  5. Navigate to Process Payment to verify logo size

Workforce

Job Title

Path: Configuration > Workforce > Job Title

System administrator can create Job Title and assign to employee.

Employment Event

Path: Configuration > Workforce > Event Config.

Events are employment progression for employees. For example Hire, Promotion, Termination. A set of standard events are pre-configured in AirWorkz.

Maintain Event Configurations

Events are seamlessly integrated with Payment Process. They allowed the payment be pro-rate correctly.

Note: Self-discovery sometimes is unproductive and tiring. Consider joining as our PREMIUM plan? Our consultant can help to configure your requirements. You save time for business-critical activities.